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The City of Kamloops regularly receives requests for formal pronouncement of proclamations by City Council from groups or organizations who wish to raise awareness of an upcoming event or provincial / national day they wish to celebrate at a local level.
Proclamations will only be considered if there is representation from the local chapter of an organization or group present at the Council meeting to speak to the proclamation.
How to arrange for a Proclamation
A date for your proclamation to appear on a Council Agenda is arranged by contacting Legislative Services by telephone, email or in person as early as possible prior to the date of the formal pronouncement.
A limited number of proclamations are permitted at each Council meeting and are scheduled on a first come, first serve basis. Please schedule early to select your preferred meeting date.
Telephone: (250) 828-3483; or
Email: email@example.com ; or
In person: City Hall, 7 Victoria Street West
You must provide the following information:
- Name of organization / group requesting proclamation;
- Name of individual who will provide a brief five (5) minute maximum overview of what the proclamation is for;
- Name and contact number of the individual arranging the proclamation;
- Title of the proclamation; and
- A copy of the wording for the proclamation.
What to Expect at the Council Meeting
An official proclamation bearing the City crest will be prepared by Legislative Services based on the sample wording you have provided.
By registering your proclamation with Legislative Services, a time slot will be reserved on the Council agenda on the date mutually agreed upon for your organization / group's proclamation. The individual representing your group must be present in Council Chambers at 1:30 pm or 3:00 pm, and be prepared to speak to your proclamation. The time will be confirmed by Legislative Services staff the week prior to the Council Meeting.
Organizations / Groups are allotted maximum five (5) minutes to provide a brief overview of its event or day of special interest. When your presentation is complete, Council will vote on a motion and may proclaim your event or day of special interest. If so proclaimed, the Mayor will sign the official Proclamation and present it to the individual representing the organization / group, who is then free to leave Council Chambers.
If an organization / group wishes to have a photo opportunity with the Mayor or member of Council, this should be arranged outside of the Council meeting and can be done by contacting the Executive Assistant for Council at (250)-828-3494.
Legislative Services Division
7 Victoria Street West
Kamloops BC V2C 1A2
ph 250-828 3483
fax 250-828 3578
Note: All correspondence is entered into our system and will be directed accordingly. The City of Kamloops will endeavor to contact you within three business days. Thank you.